A new colleague starts in your company. Always an exciting time – for him and all other employees.

At best, the first day in the new company is perfectly organized. With warm welcome and lots of personal getting to know each other. The desk is prepared with appropriate office supplies. The PC is all set up. All programs are installed and working. All accesses are set up.

Checklists are very helpful so that everything is thought of. Once the checklist has been set up “perfectly”, all preparations can be implemented without much effort.

Memory overflow

The first days in the new company are often packed with information: How is the company organized, who works in which department, how do I fill out which forms, where do I find which internal programs for which purpose or set up my own printer …

Everyone knows the various information challenges in their new job. If questions arise afterwards, you often have to look for the proper colleague who can provide the right information.


“Have you ever calculated how much time could be saved if content that is told over and over again to each new colleague individually was only recorded once?


If repeatedly required information has been recorded once, it can be accessed at any time. New colleagues can access the information when it suits them best and when they are ready to receive it. In this way, a significant reduction in time and an increase in efficiency can be achieved at the same time.

Example 1

6 new colleagues per year (every second month)

2 employees take care of conveying the most important information to the new colleague

Preparation 1 hour each

Execution 6 hours each

2 employees x 7 hours x 6 new colleagues
= 84 hours

Example 2

24 new colleagues per year (two per month)

2 employees take care of conveying the most important information to the new colleague

Preparation 0,5 hour each

Execution 5 hours each

2 employees x 5,5 hours x 24 new colleagues
= 264 hours

* Only administration hours are considered – additional effort for introducing the various departments, the various supervisors and department heads, etc. are not considered at all.

What does this mean for your time invest in the future?

Our experience shows, you can easily save over 2 hours for each new colleague!

Take (imaginary) 10 hours to collect and process all relevant information. Then take (estimated) 8 hours to record various information nuggets with a total length of 2 hours. This time is invested only once. But:

You will no longer have to spend the 2 hours of the recorded information nuggets in any onboarding process.

In example 1, 12 hours (i.e. 1.5 working days) would be free per year. You can use them for other tasks and qualitatively valuable further developments. In example 2 this would even be 48 hours – i.e. 6 complete working days per year. This means almost 20% time saving!

And this is just one example of the considerable potential for savings in repetitive tasks or the provision of information.

Use this lever to increase efficiency now!

Optimize your onboarding process with SlidePresenter now. Try our free trial and produce multiple information nuggets in the fastest and easiest way.

Our new colleague Janine Kirchner (trainer in our Customer Success Team) has just gone through the onboarding by SlidePresenter. She has described her personal experiences of the first few days here (in German).